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ISO 39001 - Road Traffic Safety (RTS) Management Systems

In Belgium, of all accidents at work, 10% are on the road and 45% of fatal accidents at work are also on the road. Road safety is becoming a major concern in the corporate world and is being seen more and more in corporate prevention plans. But the complexity of such an issue often puts companies which are ill-equipped off…

The new ISO 39001 standard is becoming a tool which will enable companies to really confront the problem in a structured manner, guiding them to build a management system focussed on road safety.

Certification in line with ISO 39001 referencing means that willingness to go in this direction will be more visible. With Vinçotte, you are guaranteed the support of an independent organisation which will help you meet the requirements set out in standard ISO 39001.

There are several stages in the certification cycle:

  • making contact and gathering information.
  • making the offer/placing the order: Note that here, the offer is based on the number of Full Time Road Users (FTRU). Travelling between the home and the workplace accounts for 0.25 FTRU per employee
  • Pre-audit (if requested by the client, the term may be changed if they so choose): The purpose of a pre-audit is to resolve any issues raised (misunderstandings of the standard, etc.) and analyse the system set up overall.
  • Preparatory visit (Stage 1): analysis and assessment of cases, observation of application on the ground, preparation of an audit schedule, all this in an open setting to ensure that the system is ready for certification.
  • audit and report - An audit entails checking system documentation, implementing it within the company and its effectiveness, in other words, how suitable it is for achieving results. Observations and comments are logged in an audit report.
  • decision and certificate(corrective measures) - Based on this report, the organisation's certification committee decides whether or not the company can be certified. In the case of a positive opinion, a certificate is awarded. Otherwise, a post- audit will have to be carried out within 3 months to ensure that corrective action is taken so that one can conclude that the system does now meet the requirements of the standard.
  • monitoring audits - A monitoring audit will be carried out annually. The audit entails assessing system continuity and ensuring its upgradability.

ISO 39001 certificates are valid for three years and a cycle includes one certification audit and monitoring audits.

Correctly meeting the requirements of standard ISO 39001 means that:

  • your company demonstrates a management structure which enables better management of risks inherent to road safety which are understood by your personnel.
  • tools will be put in place to engender a significant reduction in the number of accidents and consequently a reduction in inherent direct and indirect costs.
  • your employees are motivated and are more aware of their roles on the road and how important it is for them to ensure their safety, which will also increase their involvement in reaching other targets (quality, environment, social, etc.).
  • your clients are guaranteed a responsible supplier, drivers who are aware and a company which is focussed from a corporate point of view.
  • The community and other interested parties perceive an image improved overall.

Furthermore, Vinçotte's auditors, all experienced in safety management audits, and all able to offer advice on prevention, can help you increase system effectiveness and tell you whether you already have a quality or safety- orientated or environmentally-friendly management system (ISO 9001, OHSAS 18001 or ISO 14001, etc.), and can help you become more integrated; standard ISO 39001, based on a new so-called "ISO high level structure", is compatible with this international management system referencing.

The ISO 39001 certified system must integrate a process which manages identification, assessment, application and monitoring of current legislation and regulations. and commitment to inherent compliance.

The service is aimed at any kind of company (production and/or service), regardless of its size or the sector concerned, which wishes to integrate a dynamic road safety management system. It is especially recommended for companies which employ personnel on the road; goods transport (logistics companies, long vehicles, etc.), people transport (coach, bus, taxi, ambulance, etc.). Or companies which may have an influence: insurance/leasing companies, with sizable fleets of company cars, with personnel on the road (salesmen, site workers, medical care providers, etc.).

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